Kalanflow SIMS
A self-contained, warehouse-to-compliance inventory platform engineered for hardware enterprises and defense-grade environments where availability, total data sovereignty, and strict traceability matter.
Executive Dashboard & Telemetry
Live KPIs, status/category breakdown charts, stock movement telemetry, calibration-overdue counters, insights and quick-action tiles.
Inventory Master
Full item catalog — systems, modules, components, test equipment, consumables, material — with categories, subcategories, brands, SKUs, part/OEM/serial numbers, stock levels, calibration controls, attachments, version history and dynamic custom fields.
Inventory Process Flow
Interactive visual pipeline with animated live simulation of end-to-end inventory movement (demand → receipt → inspection → put-away → issue → reorder).
Warehouse & Bins
Multi-warehouse hierarchy with zones and bin locations; items are placed, mapped, and located precisely down to bin rack levels.
Purchasing & POs
Suppliers, requisitions, purchase orders (draft → approval → issued), goods receipts with inspection (3-way verification against PO lines) and supplier returns.
Sales & Dispatch
Customers, sales orders, dispatches with outstanding-quantity tracking, and customer returns that update stock and status automatically.
Stock Operations & Serials
Cross-warehouse transfers with approval/in-transit workflow, batch records, serial-number registry and physical count / cycle-count sessions with reconciliation.
Calibration & Compliance
Calibration-required tracking, interval management, lookahead alerts, pass/fail recording and automatic status cascades (e.g. fail → rejected); certificate attachments.
Transactions Ledger
Immutable movement history for every item with type (receipt, issue, transfer, adjustment, calibration, inspection, status change), quantities, reasons and references.
RFID & Auto-ID Suite
Tag/barcode registry, live scan console with reader-zone telemetry, stocktake sessions, label & EPC printing, QR/barcode label sheets, photo-ID cards, and smart visual search.
Approvals & Alerts
Rule-driven approval requests, pending-for-me queue, live notifications, and status cascades into originating documents.
Valuation & Costing
FIFO / weighted-average valuation, COGS, inventory portfolio, price lists, per-item purchase cost & selling price, accounting export.
Reports & Analytics
Executive KPIs, inventory velocity, dead-stock detection, low-stock lists and profit analysis with multi-format export.
Process Management (Workflows)
Visual workflow designer, versioning, publishing, live instances, task queue, send-back, reassign, per-step comments and audit logging.
Configuration
Dynamic attribute designer for every entity (types, units, required flags, validation rules), ID/numbering scheme designer, and master-data management.
Access Control
Role-based access matrix, security policies, and the ID generation engine. Every write operation is gated server-side.
Identity Management (IdM)
Privileged/central identity view for managing the operator directory and authentication lifecycle.
Integrations & APIs
REST API with SHA-256 hashed keys, HMAC-signed webhooks, e-commerce sync and Excel import/export utilities.
Folder & Document Vault
Organised, AES-256 (Fernet) encrypted document repository for datasheets, calibration certificates and proof documents attached to records.
Data & Vault Management
SHA-256 integrity scanning and air-gap JSON backup vaults (.simsbackup) for full portability across isolated sites.
Audit Log
Cryptographically hash-chained HMAC-SHA256 record of every user action with before/after diffs, timestamp and IP address.
Users & Roles
User administration across six pre-defined roles (Admin, Store Manager, Custodian, Calibration Officer, Auditor, Viewer) with granular route control.
AI & Intelligence
Embedded 2-layer AI: deterministic rule engine + optional local LLM assistant (Ollama); reorder suggestions; smart search; calibration forecasting.